Add or Edit a Collection Station

Collection Stations are devices in your organization that are used to record revenues collected. These stations can consist of a simple PC, a PC with a printer, or a cash register with a receipt printer and cash drawer.

Note: NOTE: Before you can add a collection station, you must first configure the collection station printer.

  1. Go to Maintenance > new world ERP Suite > Revenue Collection > Collection Stations.
  2. On the Collection Station List page, click New to add a new collection station. To edit an existing collection station, click the Station Name hyperlink to open the existing collection station record.

Collection Station

  1. The Active check box is selected by default. Clear the check box if you do not want the collection station you are adding to be active at this time.

  2. Enter the Name of the station; it may contain up to 32 characters. The collection station name is required.
  3. A valid IP Address is required. Enter the IP Address in x.x.x.x format, where each section contains no more than three digits and does not exceed a value over 255. The entire IP Address, including periods, may not exceed 15 characters.

  4. Select the Print Receipts check box if you want each receipt entered at this collection station to be printed. A printer must be defined for the collection station when this check box is selected.

Printer

  1. The Type field is enabled if Print Receipts is selected. Local Laser is the default value; the other options are Network Laser and Slip Printer. Select the printer type that is used at this station. If Slip Printer is selected, enter the appropriate information for the Header, Footer, Print Driver, and Model fields that appear.
    (Expand this link for more information on the fields that display for the slip printer.)

    To specify a slip receipt header and footer to print at a specific collection station, follow the steps below. Headers and footers are defined in Slip Receipt Setup.

    1. In Header, select the header that should appear on the receipt for the collection station. The Default Receipt Header is assigned to all collection stations.
    2. Select the Footer, which is not required, that should appear on the receipt for the collection station.
    3. Select the Print Driver that works with the slip printer you are adding. The options are EPOS Print Driver, Windows Print Driver, and Windows Multiple Printers.
    4. Select the printer Model you are adding as a collection station. For information about supported printers, see Technical Currency Matrix.
    5. Enter the Name of the slip printer. This value is required. This value allows the user to distinguish between slip printers if there are more than one of the same type.
  2. The Name field is enabled and required if Print Receipts is selected. If Type is Local Laser or Network Laser, click the printer icon to the right of the field to display a list of available printers from which to select.
  3. The Receipt Format field is enabled and required if Print Receipts is selected and if Type is Local Laser or Network Laser. Select the format that will be used when receipts are printed. Options are defined in Validation Set 57, Receipt Form.

Check Validation

This section displays only when Slip Printer has been selected via the Type field in the Printer section (see above). It includes all of the fields related to printing the check endorsement information on the back of a check when using a slip printer.

If you are not printing at a slip printer, skip to the Special Condition section below.

  1. Select the Alignment value that reflects how you will feed paper through the slip printer: Left for left alignment, and Right for right alignment. If you plan on inserting your checks or form from the bottom of the printer, select Left alignment. If you want to insert checks from the top of the printer, select Right alignment.

  2. The Vertical Spacing field allows you to determine how many spaces (0-10) from the top of the check should be inserted before printing the check validation text.
  3. The Default Validate Checks check box is enabled and selected if the Type value is Slip Printer. When selected, it indicates that the validation information will be printed on the checks received. This will require the cashier to put all checks through the receipt slip printer to put a validation stamp on each check.

Special Condition

  1. The Checks Electronically Deposited check box allows users to determine the default deposit method for checks at this station. If selected, the default deposit method for checks will be Electronically Deposited. If cleared, the default deposit method will be Manually Deposited.

Cash Drawer

  1. The Cash Drawer Name is enabled if Type is Slip Printer. Enter the name of the cash drawer; it may contain up to 32 characters.

  2. Select the cash drawer Model. The options are defined in Validation Set 58, Cash Drawer Model.

Beginning Cash Balance

  1. The Effective Date field is disabled in Add mode. In Edit mode, you can select an Effective Date range. Use the arrow buttons on either side of the Effective Date field to navigate between the different effective dates. See Copy Effective Date for more information on creating multiple effective dates.
  2. Enter or select the Start Date for the beginning cash balance. This is the first date that the cash box will use for the beginning cash balance amount defined.
  3. Enter the Amount of cash that should be in the drawer at the start of each day. The acceptable range is -$999,999,999.99 through $999,999,999.99; zero is a valid value.

Note: Note: If while updating a collection station record you need to clear your changes, click Reset at any time to return to the previous state the page was in BEFORE you save your changes. 

  1. Click Save to store the collection station record or Save/New to save the record and create another one.

After creating a collection station, cashiers who should have access to the collection station must be authorized to it before the collection station can be used in receipt transactions. Go to User-Based Security (Maintenance > new world ERP Suite > Security > User-Based Security). Select Collection Stations as the Function and authorize the stations as needed to your users.

To delete a collection station, click Delete. 

The Delete button is hidden or disabled if you do not have the appropriate security permissions. If you are authorized, when you click Delete you are prompted to confirm the deletion.

You may need to create different effective dates for various beginning cash balances for the collection station.

  1. If an effective date exists and you need to create another effective date, select a date in the Effective Date list and click Copy Effective Date.
  2. In the Copy Effective Date window, enter or select a New Effective Date and click OK.

To delete an effective date, select the date in Effective Date and click Delete Effective Date to remove the date.

See also:

Collection Station Printing Configuration

Customize Slip Receipt

Slip Receipt Setup

Revenue Collections Setup